EVENT APPROVAL

Bellingen Shire Council recognises the value of our creative industries – both culturally and economically.  Not all events require a Development Application (DA) however should it be needed Council aims to ensure that the development approval process for events and festivals is as efficient as possible.  It is therefore important to seek approval from Council a minimum of four months prior to any event – longer is preferable.

Step 1 – Complete and lodge the Proposal to Stage an Event Form

Please complete the Proposal to Stage an Event.  This will allow Council representatives to determine the requirements of your event and if a DA or other approvals are required.

Proposal to Stage an Event Form

Step 2 – Meet with Council

Council will advise you if any further approvals are required for your event.  If so it is recommended that you meet with one of our Duty Planners especially if you are required to lodge a DA for your event.   Staff are available Monday to Friday 8.30am – 12.00pm at Bellingen Shire Council – no appointment is necessary.  A Duty Planner will advise : 

  • if a DA or other approvals are required
  • what information needs to be provided with the DA or other approval
  • an estimate on the timeframe for assessing the DA or other approval

If a DA is required Council recommends that you attend a Development Control Unit (DCU) meeting. These meetings assist by providing specific, detailed advice on planned events and festivals.  Advice will be provided on specific elements of the event, for example, traffic management and waste management requirements.  To make an appointment for a DCU meeting follow this link:

DCU Information and Appointments

The Economic and Business Development Manager can attend DCU meetings with event applicants. The Unit can also assist with a range of activities including marketing, identifying suitable venues, stakeholder engagement and business mentoring.

Contact the Economic Development Unit on 02 6655 7300.

Step 3 – Prepare necessary documentation

If a DA is required download a copy of the DA Checklist for Events and a copy of the DA.  This checklist will assist you to ensure that you are submitting all the information that is required for your DA to be considered.

As a regulator, Council is bound to consider all relevant legislation in considering approval for any event.  Similarly, approval requires consent from the owner or authority of any land, road or waterway which will be impacted. A DA cannot be considered by Council without land owner’s consent being in place.

Other approvals may also be required for things such as the sale or provision of food as well as alterations to traffic conditions.  You will be advised once you lodge the Proposal to Stage an Event.

Events Check List

Development Application Form

Step 4 – Submit your application to Council

Once you have completed the DA (or other approval) and gathered the required supporting documentation you should submit the application to Council. It is best to do this in person.  This allows Council to check that you have provided all the necessary information and explain if anything is still required.

Note:  If your Development Application is approved, check to see what conditions might be placed on the approval. All conditions listed on the consent need to be complied with.

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